eProtocol IACUC - Office of Research Support and Compliance

eProtocol IACUC allows for the online submission, review, routing and tracking of animal utilization proposals (AUP or protocol) and Animal Utilization ... eProtocolIACUC IACUCReviewProcedures eProtocolIACUCallowsfortheonlinesubmission,review,routingandtrackingofanimalutilizationproposals(AUPorprotocol)andAnimalUtilizationRegistrationForms(AURFs). AccesstoeProtocolIACUC(andtheAALASLearningLibrarytrainingmodules)isrestrictedtocurrentfaculty,staffandstudents.Ifyoudonotfallunderoneofthesegroups,thenyouwillneedtoemailIACUC@austin.utexas.eduforaccesstoeProtocol.Youwillbeaskedtoprovidethefollowinginformation:yourfullnameandEID,PI’snameandtheanticipatedenddateforyourinvolvementwithanimalresearchatUTAustin. Thepop-upblockingfeatureofthebrowsermustbedisabled(pop-upsmustbeallowed)whileusingeProtocol. TherearetwoNEWformtypesavailable: AnimalUtilizationProposal(AUPorprotocol)Form.Thisformmustbeusedwhenrequestingapprovaltousevertebrateanimalsforanyteaching,researchand/ortestingperformedatTheUniversityofTexasatAustin. AnimalUtilizationRegistrationForm(AURF).ThisformmustbeusedtoregisteraprojectinvolvinglivevertebrateanimalsandutilizingfundsorpersonnelthatareaffiliatedwithTheUniversityofTexasatAustinwhentheresearchisperformedwhollyatanotherinstitution. BasicFunctionsofeProtocolIACUC Newprotocol:Tocreateanewprotocol,logintoeProtocolIACUC.Clickthe“CreateProtocol”button,enteraprotocoltitleandselectthecorrectformtype(AUPorAURF).CompletethePrincipalInvestigatordetailsandclickthe“create”button.Theprotocolformwillbegenerated. Fordetailedinstructionsonhowtocreateandsubmitanewanimaluseprotocol,usethisguidance. Third-yearresubmission:Tocreateathird-yearresubmissionprotocol,logintoeProtocolIACUC.Clickthe“CloneProtocol”button(oryoumaystartfromscratchbyclickingthe“CreateProtocol”button;seeabove).Selecttheprotocolyouwishtocloneandthenpressthe“CloneProtocol”button.AclonedprotocolwillbegeneratedwithanewprotocolID#. Commonreturnnoterequestsforclonedprotocolsinclude: UpdatingpersonnelexperienceandtrainingunderPersonnelInformationandanyapplicableprocedures. UpdatingthelegacyprotocolID#ontheRationalepage. PerformingcurrentAlternativeSearchesforcategoryDandEprocedures. Updatinggrantorotherfundinginformationandrelatedattachments. Amendment:Tomakeachange(i.e.,amendment,modification,revision,etc.),youmustcreateaprotocolamendmentineProtocolIACUC.Onceloggedin,selecttheprotocolID#youwishtomakeanamendmenttoandthenselectthe“StartAmendment”option. Continuing(orAnnual)Review:Toextendtheapprovalperiodofyourprotocolbyoneyear,youmustcreateaprotocolcontinuingreviewineProtocolIACUC.Onceloggedin,selecttheprotocolID#youwishtostartthecontinuingreviewformforandthenselectthe“StartContinuingReview”option.[Note:Protocolsareapprovedfor3years,howevercontinuingreviewsmustbesubmittedannually.] AdverseEventReport:Allinstancesofunusualorunexpectedillness,debilitationordeathmustbepromptlyreportedtoanARCveterinarianand/ortheIACUC.Inaddition,instancesofprotocolnoncompliancemustalsobereportedtotheIACUC.Inordertostartanadverseeventform,youmustlogin,selecttheprotocolID#youwishtocreatetheformforandthenselect“StartAdverseEventForm.” ClosureReport:Iftheprojecthasendedand/orexpiredandyouwouldliketoclosetheprotocol,completeaProtocolClosureReport(PCR).TocompleteaPCR,logintoeProtocolIACUC.Onceloggedin,selecttheprotocolID#youwishtocloseandthenselectthe“StartClosureReportForm”option. HelpfuleProtocolIACUCTips Oneatatime:Youcanonlydraft,editorsubmitoneactionitemperprotocolatatime.Therefore,ifyouhaveanamendmentoracontinuingreviewalreadydrafted,thenyouwillnotbeabletobeginanother.Seethenexttipforinstructionsonhowtodeleteanaction. Howtodeleteprotocolforms:Youmayneedtodeleteanun-submittedformifforexampleyouneedtostartacontinuingreviewformandanamendmentformhaspreviouslybeencreatedbutnotsubmitted.Todothis,clicktheblue“DeleteProtocol”buttononyoureProtocolhomepageandonthenextpage,checktheboxnexttotheprotocolformyouwouldliketodelete.Onceagain,clicktheblue“DeleteProtocol”buttonandtheformwillbedeleted.Note:Ifyouselecttheformtype“NEW”,theentireun-submittedprotocolwillbedeleted. Clearyourcache:Ifyoufeellikeyouhavesuccessfullycreatedsomethingbutcannotfindit,gobackandclearthecacheinyourwebbrowser(e.g.Chrome,Firefox)andthenreloadthepage.Thisisacommonproblemandcanpreventthefrustrationofhavingtoduplicatework. CheckforCompleteness:IfyouthinkyoursubmissionisreadytogobuteProtocolwillnotletyousubmit,besuretoclickonthe“CheckforCompleteness”buttonwithinyourprotocolandmaketherequiredchanges. Protocolwillnotopen:Yourbrowsermightbepreventingyourprotocolfromopeningasapop-upineProtocol.Clickhereforinstructionsonhowtodisableyourbrowser’spop-upblocker. Editingandviewingyourprotocols:OnceloggedintoeProtocol,youwillhaveaccesstoseeallofthose(andonlythose)protocolsonwhichyouhavebeenlistedinthePersonnelInformationsection.Onlythefour“keyroles”willhavetheabilitytoeditandsubmittheprotocol:PrincipalInvestigator,Co-PrincipalInvestigator,AdministrativeContactorOtherSubmitter.Allpersonnellistedunder“OtherPersonnel”willonlyhaveviewaccess. Returnnotesvs.reviewercomments:Youwillreceiveanemailnotificationifyourprotocolisreturnedforclarificationsorrevisions.Whenaprotocolisreturnedtoyoubythepre-reviewer,thecommentswillbelocatedwithintheprotocolunder“ReturnNotes.”Afteraddressingthecommentsbyrevisingtheprotocol,youmayreturntheprotocoltotheRSCoffice.WhenaprotocolisreturnedtoyoubytheIACUCorDMR,thecommentscanbefoundinadifferentlocation.Clickonthelink“CommentsReceived(Cycle#)”intheProtocolEventscolumnonyoureProtocolhomepagetoaccessthecommentspage.Youwillneedto:1.Maketheadjustmentstotheprotocol,2.Enteraresponseforeachcomment(andsave)and3.Clickthe“SubmittoIACUC”buttontosendyourresponsesandrevisedprotocolbacktotheIACUCorDMR. Viewingpreviousversionsoftheprotocol:YoucanviewoldversionsofyourprotocolineProtocolIACUC.Hoverover“Investigator”inyoureProtocolMenu.Clickon“ApprovedProtocols.”Apop-upwillappear.Selectthebubblenextto“ProtocolDetails”andpressOK.Onthenextpage,youwillfindalloldversionsofyourprotocol. Whereismyapprovalletter?:Allprotocolapprovalletterscanbedownloadedintheprotocolbyclickingon“EventHistory”withinthebluemenu. (Note:protocolapprovallettersdoNOTverifycongruenceforfederalfundingagencies.SeeIACUCPoliciesandProceduresinSection8:ResearchFundingforAnimalUseProtocolsformoreinformation.) ProtocolinPDF:YoucancreateaPDFofyourIACUCprotocolbyselecting“PrintView”inthebluemenuwithinyoureProtocol.Inthenextpop-up,checktheboxesnexttothesectionsyouwouldlikeincludedinthePDF. ContacttheOfficeofResearchSupportandCompliancewithanyquestions,commentsorconcerns. Needtoorderanimals?PleaseseetheeAnimalOrderingpage. 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